Planning and coordination and event management in Dubai lays the foundation for a successful event. You need to consider what, who, why, where and when aspects of the event. While planning, set realistic expectations but also list down experimental aims, in order to achieve the best possible event management in Dubai.
Find a space for your event BEFORE you settle on and publicize the date.
Many people begin their planning around a specific date, only to find that there is no availability on-campus or at other venues they are searching.
Develop a Management plan and stick to it.
Define the goals you’d like to achieve through the event and be sure that all steps you take lead to the end result of a perfect event management in Dubai.
Send the message effectively.
The invitation is the first component of the event that people will see. Professional event management in Dubai would pay attention to the look of the invitation that should also give attendees a hint of what is to come, whether it will be a particular theme or color scheme.
Work smarter, not harder.
Keep and track all guest information organized on one Excel spreadsheet – (incl. full name, address, RSVP status, guest names, dietary restrictions, etc.)
Prior to the event, use that spreadsheet to create name badges, place cards, tent cards and thank you letters.
What if?
Experts in event management in Dubai would always have a back-up plan, especially being able to communicate quickly with invited guests in case something goes wrong.
For example, if it’s going to rain, consider a tent, or have extra umbrellas on-hand if guests are walking from one point to the next.
Have an “Event Emergency Kit” with you at all times.
Your guests will likely come to you first with any emergency issues. Items you should include are bandages, Advil, Benadryl, stain remover wipes, Windex (for taking fingerprints off windows), a small sewing kit, double-sided tape, scissors and safety pins.
Follow-up is KEY.
Stay in communication with your guests throughout the process. Call them 2-3 days prior to the event to confirm their attendance. After the event, send a note or letter thanking them for coming. Bonus points if you can include a picture of them at the event!
Be Tech-Savvy, even if you aren’t really.
Will you need microphones, projectors, speakers, video cameras, etc.?
Make a list of equipment needs and plan to hire a professional AV tech to set up all equipment.
Event management in Dubai is a profession where failure has no hiding place. No matter what confidence or managerial arsenal you bring on board for the event, any gaps in any of the above mentioned tips will lead to an embarrassing situation. We, at Invent Creative & Event Solutions Dubai can help you avoid such gaffes, where our team of experts can definitely make your event stand out from A to Z.